Time Management 101 – The Simple Steps

Here are some of the simple things you can do to start getting a handle on the time getting away from you.

Calender Everything – If it doesn’t exist on my calendar it doesn’t exist. A properly managed calendar makes sure the critical items are taken care of and lets me know when I have time for everything else. Time for prospecting, time for calls, time for content creation all get placed on the calendar.

Focus On One Thing at a Time – Super Multitaskers exist. You aren’t one. Neither is anyone you know. True multitaskers are extremely rare and it’s much more likely you are deluding yourself and wasting time. Focus on one task, get it done, move to the next. Cut distractions and don’t try to multitask.

Learn To Say No – You aren’t a superhero so quit trying to save everyone and every project. Know your limits and stick to them. Knowing how and when to say no earns respect and trust. Say yes only when you know you can handle the extra work.

Set Specific Times To Check Social Media – The first 5 minutes of every hour for example. If you have a set schedule for checking messages and social media you can focus better on your current task.

Do the Hard Things First – It really does make your day go easier and stems off procrastination. The hard part is done, so the rest is easy.

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Why Time Management?

Most people know time management is a good thing but still don’t do anything about it. With the right time management in place, you can accomplish what seems like miracles to people who have no time management skills. It’s not something you can do overnight. You need small steps at a time, little incremental steps to become a master of time management and get twice as much done in half the time (Sometimes literally) This week we will talk about how to get your time under control.

Time Management - Why Time Management Matters

How to Maximize Your Break Time

A great tip for time management is to take a break. I recommend a 10 minute break every hour for maximum concentration and keeping your best foot forward. Sometimes that isn’t possible but you are doing yourself and your business a disservice if you are taking no breaks at all. Reduced concentration, decreased productivity, elevated levels of anxiety and depression are just some of the rewards you get for not taking a break. Super busy and need to maximize the effectiveness of your break? Check out the infographic for tips on just that.


Maximizing Your Break

What are the 5 best Time Management Tools?

Tools can make out lives easier if we use them right. Time Management is already tough enough but if we don’t have the right tools it can be even tougher. So what are the right tools? First off you need a calendar. I use the phrase, “I live and die by my calendar” to stress the importance of it. If an item isn’t on my calendar it isn’t going to get done. I pride my self on a flexible schedule that meets my client’s needs but I can’t flex it if I don’t know when and where my commitments are at all times.

Check out the Infographic for more of my time-saving tools.

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From “To Do” to “Done”

Every great adventure begins with a great idea, but not every great idea becomes a great adventure.  Why is that?  If the idea was truly a great idea, then it should be able to overcome, or at least circumvent, any objections that arise before it.  So what do these great ideas fall prey to?  Are they so grandiose that one just doesn’t know where to begin?  Are they so larger-than-life that they overwhelm at every level?  How are these great ideas so easily tamed by some but not by others?

Planning; those who want their great ideas to grow into anything more than just another idea plan for it to happen.  Easier said than done, right? WRONG!  Planning is the easy step.  It takes a lot of thinking that won’t happen on its own – that’s where you come in.

First, you need to figure out what a successful great adventure would look like.  Then you imagine in reverse the process it would have taken to get from idea to adventure.  Keep asking the question “What did it need to get this far?” and try to get as many different answers as you can because a lot goes into every great idea at every step of the way!  Ask “Where would it have been before it was here if it didn’t have X?”  And X would be whatever the different answers were that you came up with in the last question.  Each place it was when it didn’t have X or Y or Z or anything else you came up with is just one more step along the way.  Keep asking both of those questions until the only place left for it to have been at is “Just another Great Idea waiting to be found.”

Now you have a Great Idea and outline of what needs to be done in order to take it all the way to Great Adventure.  There’s still a lot of work to be done, like figuring out how some of those steps were reasonably achieved.  Ready?  Repeat the above process until those overwhelming or absurd steps have been broken down into something more reasonable and manageable.  Hey, now your outline is really starting to take shape!  Not so scary anymore, now is it?

Motivation is never a problem, great ideas are exciting and great adventures are even more thrilling – that’s motivation enough.  But if you get stuck on a step, don’t hesitate to brainstorm solutions or bounce ideas off of someone who isn’t involved.  Usually, a fresh set of eyes can find some new choices or a new approach that maybe you haven’t yet considered.  And if your usual suspects are tapped out of ideas, go meet some new people and tap them for ideas.  It never hurts to make more friends and expand your personal network!

Now go plan your adventure and don’t forget to send a postcard!


Is Your Time Management Under Control?

Here is a quick look at Time Management 101. These tips will help get your productivity back on schedule and aren’t overly involved, just a bit awkward at first. Don’t hesitate to use stopwatches or set times on your phone to accomplish these. Once these few skills become habit you will see a dramatic increase in what you can get done in a short amount of time (I sure did).

Time Management

Why Time Management Matters

I am sure you have heard phrases like “Use your time wisely” all through your life, but what does it mean for your work life? Looking deeper into this topic revealed some pretty startling statistics which you will find in the infographic below. Most people surveyed claim they don’t have enough time in the day, but it turns out they do, they just don’t use it wisely. Stick with me this week to turn up your productivity without increasing your hours.

Why Time Management Matters